Jobs at JTS

The Jewish Theological Seminary (JTS) is committed to providing a pleasant and rewarding work environment for staff and faculty, one that fosters cooperation and mutual respect. All positions listed below are currently open.

If you are interested in one of these positions, please send your resume and cover letter to HR at jtsaresumes@jtsa.edu with the job title in the subject line. In the body of the email, please mention that you found the job on our website.

It is JTS policy that all applicants for employment are afforded equal opportunities for employment, without regard to race, color, national origin, alienage or citizenship status, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, marital status, caregiver status, sexual and reproductive health decisions, pregnancy, predisposing genetic characteristics, uniformed service or military status, any lawful source of income, domestic violence victim status, criminal conviction, or any other legally prohibited status, or any other factors as prohibited by law.

To Apply:

Please email your resume and cover letter to jtsaresumes@jtsa.edu.

Open Positions

Director of Undergraduate Admissions

Full-Time
Salary: $80,000

Description of the Position:

The Director of Undergraduate Admissions serves as the lead external ambassador for List College at JTS. This position is responsible for the recruitment and enrollment of academically motivated students for JTS’s Joint Program with Columbia University and Double Degree Program with Barnard College. Utilizing an innovative and results-oriented approach, they are responsible for the planning, execution, and oversight of the full life cycle of the undergraduate admissions operation.

This position reports to the Executive Director of Admissions and Enrollment.

Main Duties/Responsibilities:

  • Facilitate the full List College undergraduate admissions process.
  • Develop and cultivate relationships with prospective students and their families, as well as professionals at high schools, synagogues, Israel programs, camps, and other Jewish communal agencies.
  • Chair Admissions Committee and serve as liaison to the Dean’s Office, Barnard College, and The School of General Studies at Columbia University.
  • Coordinate and implement a nationwide recruitment strategy in concordance with market trends.
  • Member of the Scholarship and Financial Aid Committee and manage awards for all applicants in caseload.
  • Interview and counsel prospective students and families.
  • Represent JTS at various on and off-campus recruitment events (weekend and evening hours expected).
  • Lead presentations to students, administrators, teachers, and guidance counselors about List College.
  • Oversee management and evaluation of admissions applications to select qualified candidates.
  • Communication with prospective students to encourage campus visits, application submission, and enrollment. Maintain appropriate follow-up with these students regarding the status of their applications for admission.
  • Supervisor of six Admissions and Social Media Interns and a cohort of 30+ tour guides and senior interviewers.
  • Special projects as assigned.

Operations Responsibilities:

  • Utilize admissions technology to drive recruitment and communication planning.
  • Plan and implement recruitment trips to schools, synagogues, and communities throughout the admissions cycle.
  • Field prospective student, parent, and counselor phone calls and emails.
  • Manage the acceptance, rejection, and scholarship letter processes and liaise with high schools regarding all application matters.
  • Maintain, update, and execute strategic communication plan to prospective, admitted, and enrolled students based on current and new recruitment strategy.
  • Develop weekly statistical reports and analysis of inquiry and applicant pool to enhance recruitment strategies and yield.
  • Oversee planning, strategy, and execution for all on- and off-campus events (i.e., open houses, independent college counselor visits, accepted student events, and visiting weekends).

Qualifications:

  • Bachelor’s degree in the liberal arts or sciences.
  • Strong preference for prior admissions and/or recruitment experience.
  • Experience working with teens/young adults.
  • Ability to multi-task, take initiative, and cultivate relationships and partnerships.
  • Excellent written and verbal communication skills—both public speaking and one-on-one.
  • Computer skills and experience with complex data systems.
  • Ability to collaborate across multiple departments.
  • Demonstrated excellence in customer service and time management skills.
  • Confidentiality and discretion.
  • Must have a valid driver’s license.

Director of Recruitment & Admissions for Religious and Educational Leadership/Assistant Dean of Rabbinical School Student Success

Full-Time (Weekend and Evening Hours Expected)
Salary: $115,000 plus benefits

Description of the Position:

The Director of Recruitment & Admissions for Religious and Educational Leadership/Assistant Dean of Rabbinical School Student Success serves as the lead external ambassador for The Rabbinical School, The H.L. Miller Cantorial School, and the William Davidson School of Jewish Education at JTS. This position is responsible for the recruitment and enrollment of students for the schools under the position’s purview.
Underpinning this work is a deep knowledge of Judaism and a keen appreciation and understanding of JTS’s vision for the future of the rabbinate and cantorate and approach to Jewish learning and Jewish life. The Director has excellent pastoral care skills and the ability to powerfully articulate the unique spiritual, academic, and professional preparation that a JTS education provides, and can counsel prospective students through the process of discernment towards the decision of becoming rabbis, cantors, and Jewish educators. Utilizing an innovative and results-oriented approach, they are responsible for the planning, execution, and oversight of the full life cycle of the professional admissions operation. The Director supervises rabbinic and cantorial ambassadors in the field who serve as regional recruiters.

The Director also identifies candidates for and leads the Low-Residency Mekhinah Program, helping to prepare students for successful entry into the Rabbinical and Cantorial Schools. In their capacity as Assistant Dean of the Rabbinical School, they help support and guide students through their transition to JTS, serving as an academic advisor, helping guide them towards spiritual development resources, and supporting them throughout their first year.

This position reports to the Chief Enrollment Officer for Admissions/Recruitment and to the Dean of the Division of Religious Leadership

Admissions/Recruitment Duties/Responsibilities:

  • Facilitate the full recruitment and admissions process for The Rabbinical School, The H.L. Miller Cantorial School, and The William Davidson School of Jewish Education.
  • Develop and nurture relationships with prospective students, influencers, and institutional stakeholders to advance enrollment. Build relationships on campuses with strong Jewish communities and Judaic studies departments which might be feeders.
  • Communicate with prospective students to encourage campus visits, application submission, and enrollment based on their program of interest. Maintain appropriate follow-up with these students regarding the status of their applications for admission.
  • Counsel and support students as they consider their decision to become rabbis or cantors.
  • Convene Rabbinical and Cantorial School Admissions Committees and serve as liaison to the Dean’s Office and faculty at JTS.
  • Coordinate and implement a nationwide recruitment strategy in concordance with market trends.
  • Facilitate the Scholarship and Financial Aid Committee and manage awards for all applicants in caseload.
  • Oversee and execute an interview process, including building interview committees and all preparation and follow up that achieves strategic enrollment goals for the Rabbinical and Cantorial Schools.
  • Oversee management and evaluation of admissions applications to select qualified candidates.
  • Coordinate and oversee Hebrew and Text Skills evaluation process.
  • Supervise and mentor Admissions and Recruitment Interns.
  • Develop and manage Rabbinical and Cantorial Regional Recruitment Ambassadors.
  • Special projects as assigned.

Recruitment Events (Weekend and Evening Hours Expected):

  • Organize, plan, and conduct on and off-campus recruitment events.
  • Public teaching and writing to enhance the profile of the school.
  • Lead presentations to students, administrators, teachers, and community organizations about JTS programs.
  • Represent all JTS programs at conferences as needed.

Rabbinic Formation and Education:

  • Lead Low-Residency Mekhinah program, overseeing faculty and mentoring students in conjunction with DRL Deans.
  • Serve as academic advisor for first-year students.
  • Oversee end of first year review process.
  • Work closely with the Division of Religious Leadership Deans and Cantorial School Director.

Operations Responsibilities:

  • Utilize admissions technology to drive recruitment and communication planning.
  • Develop weekly statistical reports and analysis of inquiry and applicant pool to enhance recruitment strategies and yield.
  • Plan and implement recruitment trips for Director and Ambassadors to schools, synagogues, and communities throughout the admissions cycle.
  • Field prospective student, influencer, and counselor phone calls and emails.
  • Manage the acceptance, rejection, and scholarship letter processes.
  • Maintain, update, and execute strategic communication plan to prospective, admitted, and enrolled students based on current and new recruitment strategy.
  • Oversee planning, strategy, and execution for all on- and off-campus events, including open houses and special programs.

Qualifications and Personal Characteristics:

  • Rabbinical ordination
  • At least one successful professional rabbinic role.
  • Strong preference for prior admissions and/or recruitment experience.
  • Experience working with graduate students and young adults.
  • Ability to multi-task, take initiative, and cultivate relationships and partnerships.
  • Excellent written and verbal communication skills—both public speaking and one-on-one.
  • Track record of demonstrating sound judgment by making appropriate decisions and knowing when to take initiative in identifying problems and devising solutions.
  • Ability to multitask.
  • Strong attention to detail.
  • Demonstrated experience with and a superior track record leading educational cohorts.
  • Excellent pastoral care skills.
  • Strong relational/Community Organizing skills.
  • Computer skills and experience with complex data systems.
  • Ability to both work independently and collaborate across multiple departments.
  • Demonstrated excellence in customer service and time management skills.
  • Confidentiality and discretion.
  • Must have a valid driver’s license.

Executive Director of Admissions and Enrollment

Full-Time
Salary: $120,000 plus benefits

Description of the Position:

The Executive Director of Admissions and Enrollment provides strategic leadership for all enrollment management functions of the five schools of JTS. They serve as the lead institutional professional for the development and cultivation of relationships with key organizational partners for the benefit of new student enrollment, advise the senior administration on all enrollment-related matters, and supervise the professionals and day-to-day operations of the Admissions Office. They are responsible for the enrollment-related aspects of all school-specific initiatives and work collaboratively with the academic deans and other division heads (i.e., Development and Communications, Community Engagement, and Alumni Affairs). They also provide strategic oversight and execution of institutional financial aid and student scholarships.

The person in this position will be a creative and strategic leader who possesses a demonstrated knowledge of undergraduate and graduate enrollment management and community partner cultivation. They also possess excellent analytical, communication, and interpersonal skills, and are prepared to join academic and administrative colleagues in maintaining the high quality of education for JTS’s students, ultimately moving the institution forward in national and international prominence.

This position reports to the Provost.

Day-to-Day Responsibilities:

  • Responsible for day-to-day enrollment matters related to student persistence, aid and donor reporting, marketing and communications, major scholarship gift and grant consultations, and developing and executing specific enrollment initiatives with the Provost, Deans, and partners at Columbia and Barnard.
  • Supervision of the Admissions Team and daily oversight of undergraduate, graduate, and professional schools’ admissions operations.
  • Chair Scholarship & Financial Aid Committees for all schools and manage institutional aid budget in collaboration with CFO, Deans, Development, and the Financial Aid Office.
  • Oversight of the Technolutions Slate enrollment technology, including maintenance and evolving strategy.
  • Oversight, program development, and execution of all internal and external enrollment pipeline partnerships including direct oversight/management of the Enrollment Advisory Board.
  • Develop and implementation of targeted enrollment marketing for all schools (digital, print, and social media).
  • Advise deans on student success and retention matters.
  • Seasonal: admissions recruitment travel, conference attendance, application reader
    and committee chair, manager of all pre-matriculation processes and main coordinator
    of all pre-matriculation documentation from HR, Student Life, Registrar, IT, and
    Residence Life.

Strategic Responsibilities:

  • Serve a strategic thought partner to the Provost, Vice Chancellor for Development & Communications, and Deans on enrollment strategy.
  • Chief architect in strengthening existing partnerships as well as finding new partnerships to attract applicants locally, nationally, and internationally, working closely with JTS’s external facing departments such as Community Engagement and Development for the benefit of enrollment and student scholarship enhancement.
  • Collaborate across departments on the development of an institutional, enrollment-based marketing message for JTS to help position the institution as an option for traditional-age, adult, and graduate students and identify features that differentiate JTS and each of its schools from its competitors.
  • Chair Enrollment Advisory Board.
  • Responsible for overseeing and defining strategy, policies, and procedures of a multi-departmental, institution-wide disbursement of student financial and merit aid for the benefit of new and persisting student enrollment.

Operations & Supervisory Responsibilities:

  • Provide daily oversight for the Admissions Team and supervise personnel in all admissions and recruiting functions.
  • Conduct enrollment analysis, forecasting, and goal setting for each of the core schools.
  • Develop and implement best practice policies and procedures to maximize yields on inquiries and applications to enrollments.
  • Overseeing travel planning for admissions directors and coordinating recruiting with the Chancellor’s, Dean’s, and faculty travel schedules.
  • Lead supervisor of the operations professional and all enrollment technology.
  • Oversee the effectiveness and efficiency of strategic data use across the enrollment operation.
  • Primary liaison with IT, Registrar, Financial Aid, and other campus staff to share information, provide detailed reports, triage issues, and strategize plans to ensure data is being accurately and efficiently to the student information system (SIS).
  • Develop, implement, and supervise continuous system training for staff to enhance knowledge of, and efficient and effective use of, the CRM software.

Qualifications:

  • Bachelor’s and master’s degree.
  • Demonstrated record of past success in higher education administration, admissions, and/or enrollment management at both the undergraduate and graduate levels.
  • Strong knowledge and deep experience in strategic enrollment planning, admissions marketing, and financial aid.
  • Documented success managing and meeting financial aid targets while also achieving enrollment goals.
  • Ability to make difficult decisions with demonstrated intellectual and ethical integrity.
  • Ability to be creative and engage others in creative conversations.
  • Strong leader with an open, collegial management style and an ability to unite the various constituencies represented within the University community.
  • Demonstrated leadership skills, including a strong work ethic and ability to perform well in stressful situations.
  • Possesses excellent verbal and written interaction and communication skills.
  • Ability to multi-task, take initiative, and cultivate relationships and partnerships.
  • Excellent written and verbal communication skills—both public speaking and one-on-one.
  • Computer skills and experience with complex data systems, reporting, and CRM software.
  • Ability to collaborate across multiple departments.
  • Demonstrated excellence in customer service and time management skills.
  • Confidentiality and discretion.
  • Must have a valid driver’s license.

H. L. Miller Cantorial School Director and Hazzan-in-Residence, Block-Kolker Center for Spiritual Arts

Location: New York, New York (4 days a week in person at JTS. No High Holidays responsibilities; very occasional Shabbat responsibilities)
Salary: $120,000–145,000

Description of the Position:

The JTS Division of Religious Leadership (DRL) seeks an inspiring, creative, empathic, and wise Director of the H.L. Miller Cantorial School to help train and shape the next generation of Conservative cantors. Our new Director will have a vision for the changing nature of the cantorate and how to prepare students with the musical and Jewish depth and breadth to serve and inspire the Jewish people. Reporting directly to the dean of the DRL (Rabbi Ayelet S. Cohen), the Cantorial School Director works closely as a member of the DRL leadership team to set the tone for the Cantorial School, creating an environment which fosters deep Jewish learning, spiritual development, academic inquiry, and musical excellence.

The Hazzan in Residence of the Block/Kolker Center will function as a creative thought partner with the Center Director (Rabbi Jan Uhrbach) in developing and growing the work of the Center. This position is envisioned as a close collaboration with the Center Director in creatively re-envisioning ritual arts and further integrating the Center’s work with the Cantorial School and other JTS schools.

Cantorial School Director Responsibilities:

  • Oversight and management of the school’s academic program, including curriculum development, student advisement, teaching, internship placement, and scheduling.
  • Teaching and mentoring of students.
  • Organizing and supervising student performances and occasional public concerts.
  • Assist the Enrollment team in recruitment of new students.
  • Represent CS in DRL lay board meetings and events.
  • Support Development staff in work with donors and alumni.

Block/Kolker Responsibilities:

  • Producing (a) events and music resources, focusing especially on concerts and recordings of new liturgical music and other ways of exploring the intersection of music and spirituality
  • Periodic prayer services co-crafted with the Director, for students and/or the general public, modelling innovative, experimental and best practices in prayer leadership and ritual.

Professional Qualifications:

  • Leadership and educational skills appropriate for working with varies constituents, including students, laypeople, team members, and a variety of other departments across the institution, as iterated above.
  • Demonstrated capacity of budget development and management.
  • A team player with a collaborative working style; strong interpersonal skills and diplomacy; superb listening and influencing skills; the ability to cultivate and sustain trust and credibility with colleagues and build unity around difficult issues; an active listener, facilitator, convener, and mediator.
  • A sophisticated understanding of JTS’s mission and an eagerness to serve as a steward of
    its resources.
  • Demonstrated commitment to diversity, equity, and inclusion.
  • Maturity, sound judgment, presence, resilience, optimism, and good humor.
  • Certification as a cantor and an MA in a related field.
  • At least 7 years of professional experience required.

Senior Mechanic

Location: New York, New York
Full Time (40 hours per week)
Salary: $22.50 per hour

Description of the Position:

The Senior “A” Mechanic is primarily responsible for providing maintenance support to the JTS
community. Must have knowledge of HVAC, electrical, plumbing, and fire systems. Must
possess and maintain certificates of fitness in low pressure boiler, standpipe/sprinkler, and air
compressor operation. Must have competence in safe use of hand and power tools. Must have
over 10 years of experience in the field and/or training with a Professional Trade School.

Duties/Responsibilities:

  • Follows verbal and written instructions and guidelines as required by Maintenance supervisory staff or Director of Operations.
  • Prepares or assists in preparation for events, including equipment setup, as required.
  • Is able to lift a minimum weight of 40 pounds.
  • Reports to the Maintenance Manager any violations relating to health or safety issues in the institution as a whole, including offices, classrooms, event spaces, and student living areas.
  • Has working knowledge of New York City codes and advanced principles regarding electrical, plumbing, carpentry, and heating/ventilation/air (HVAC) practices and building boilers, including troubleshooting methods.
  • Maintains building mechanical equipment in order to preserve a safe environment and is able to assist and cover for the Chief Mechanic regarding all mechanical systems to insure proper operation and comfortable space temperatures.
  • Performs preventative maintenance on all mechanical equipment.
  • Assists in snow removal as required by Maintenance supervisory staff.
  • Responds to emergency-related situations during off hours on an on-call basis as required by Maintenance supervisory staff.
  • Performs other related duties as assigned by Maintenance supervisory staff.
  • Maintain safe and clean working environment by complying with procedures, rules, and regulations.
  • Contributes to team effort.

Minimum Requirements

  • Must have knowledge of HVAC, electrical, plumbing and fire systems.
  • Must possess and maintain certificates of fitness in low pressure boiler, standpipe/sprinkler, andair compressor operation.
  • Must have competence in safe use of hand and power tools.
  • Must have over 10 years of experience in the field and/or training with a Professional TradeSchool.

Chief Mechanic

Location: New York, New York
Position Status: Full-time (40 hours per week)
Pay Rate: $21.25 per hour

Description of the Position:

The Chief Mechanic is primarily responsible for providing maintenance support to the JTS
community. Must possess and maintain certificates of fitness in low pressure boiler,
standpipe/sprinkler, and air compressor operation and NYC refrigeration certification. Must
have experience working with all aspects of HVAC systems. Must have competence in safe use
of hand and power tools, electrical, plumbing, fire safety systems, and mechanical systems with
at least 10 years of experience in the field and/or training with a Professional Trade School.

Duties/Responsibilities:

  • Follows verbal and written instructions and guidelines as required by Maintenance supervisory staff or Director of Operations.
  • Responsible for a.m. checks each day of all mechanical systems to insure proper operation and comfortable space temperatures prior to the school being open and throughout the day.
  • Responsible to make sure that the building’s fire alarm system is operational each day, and to perform weekly and monthly checks as per NFPA codes.
  • Prepares or assists in preparation for events, including equipment setup, as required by Maintenance supervisory staff.
  • Is able to lift a minimum weight of 40 pounds.
  • Reports to the Maintenance Manager any violations relating to health or safety issues in the institution as a whole, including offices, classrooms, event spaces, and student living areas.
  • Has working knowledge of New York City codes and advanced principles regarding electrical, plumbing, carpentry, and heating/ventilation/air (HVAC) practices.
  • Maintains building mechanical equipment in order to preserve a safe environment.
  • Performs preventative maintenance on all mechanical equipment.
  • Must be able to work with automated building maintenance systems (BMS).
  • Responsible for taking and recording HVAC systems chemical readings.
  • Assists in snow removal as required by Maintenance supervisory staff.
  • Responds to emergency-related situations during off hours on an on-call basis as required by Maintenance supervisory staff.
  • Performs other related duties as assigned by Maintenance supervisory staff or Director of Operations.

Minimum Requirements

  • Must possess and maintain certificates of fitness in low pressure boiler, standpipe/sprinkler, and
    air compressor operation.
  • Must have experience working with all aspects of HVAC systems.
  • Must have competence in safe use of hand and power tools, electrical, plumbing, fire safety,
    systems, and mechanical systems with at least 10 years of experience in the field and/or
    training with a Professional Trade School.

Security Officer

Location: New York, New York
Position Status: Full-time (40 hours per week)
Pay Rate: $16.33 per hour

Description of the Position:

The Jewish Theological Seminary is currently searching for a Security Officer to work in our
Security Department. This position requires various Sunday through Saturday shifts for a
minimum of 40 hours per week, with occasional overtime and holiday work as assigned. The
Security Officer reports to the Captain.

The Security Officer is primarily responsible for safeguarding the life and property of the
University community. Qualified candidates must have NY state certification, must possess 8-
hour and 16-hour training certificates, and will be responsible for maintaining 8-hour annual
training re-certification

Duties/Responsibilities:

  • Provides the Seminary community, as well as visitors, with a high level of security while maintaining a courteous and professional demeanor.
  • Able to stand on post for extended periods of time.
  • Possesses good written and verbal skills.
  • Ensures 100% access control, utilizing standing procedures and protocol.
  • Monitors and maintains visual surveillance of all security-related equipment.
  • Maintains accurate logbook and personal memo book entries as relates to occurrences
    and incidents
  • Responds to emergency situations, including cases requiring first aid.
  • Regularly patrols premises to ensure safety and security.
  • Reports all unsafe and/or dangerous conditions detected during patrols to Security
    supervisory staff and to the Office of Facilities Management in a timely manner.
  • Reports all issues related to maintenance concerns to Maintenance supervisory staff in a timely manner.
  • Performs other related duties as assigned.

Benefits

  • Dental Insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Schedule

  • Holidays
  • Monday to Friday
  • Overtime
  • Weekends as needed

Chief of Staff

Location: New York, New York
Salary: $78,000

Description of the Position:

Drive institution-wide planning and meet all of the Chancellor’s administrative needs,
including short and long-term schedule management; meeting coordination,
preparation, and follow-up; internal and external communications; travel bookings; and
acting as a welcoming presence in the JTS Chancellor’s office suite. In addition, provide
support, as needed, to the Vice Chancellor for Religious Life and Engagement.

Duties/Responsibilities:

  • Partners with the Chancellor to develop relationships with all internal staff,
    external stakeholders, and partner entities, both in the U.S. and in Israel.
  • Ensures all correspondence is addressed accordingly for the Chancellor.
  • Coordinates calendar for the Chancellor: schedules, confirms, and adjusts
    meetings, conference calls, and events as necessary, coordinates logistics
    (e.g., space, catering, equipment, travel, set-up, etc.) for meetings and
    events, coordinates with partner organizations on all collaborative meeting
    and scheduling matters
  • Serves as a Generalist performing complex administrative duties including
    corresponding and communicating independently on a wide variety of
    matters.
  • Establishes a welcoming culture in the Chancellor’s office suite.
  • Is a strategic partner to the Chancellor for donor outreach, entertainment,
    and scheduling and speaking preparation.
  • Acts as office manager by keeping up with office supply inventory.
  • Assists the Chancellor for meetings by preparing relevant documents and
    reviewing content of forthcoming meetings with appropriate lead-time.
  • Ensures the accuracy of meeting notes and manage follow-up.
  • Maintains accuracy of record system both electronic and paper.
  • May be assigned other tasks as necessary.

Minimum Requirements

  • Bachelor’s degree or equivalent combination of education and experience
  • Minimum 5 years related experience working in administration/operations
  • Prior experience working with senior management and major stakeholders
  • Enjoys being the “front-line” face of a dynamic, entrepreneurial organization
    serving multiple constituencies
  • Exceptional verbal, written, and diplomatic skills
  • Ability to exercise discretion with confidential matters
  • Ease in developing relationships and forging professional partnerships
  • Team player with proven ability to work well with all levels of employees
  • Proficiency in MS Office Suite of programs with the highest levels of proficiency using Outlook, Word, Teams, and OneDrive
  • Capacity to learn new digital platforms easily
  • Strong organizational skills with an ability to multi-task and prioritize
    competing demands
  • Exhibit a polished and professional demeanor
  • Knowledge of Hebrew is a plus
  • Some night and weekend work expected.

Office and Program Manager

Full-Time
Salary: $60,000

Position Overview

The Office and Project Manager is a multi-faceted administrative position supporting the top-level leadership of the Center for Pastoral Education. An integral member of the Center’s team, the Office and Program Manager provides critical administration at a premier institution for clinical training and spiritual care education for seminary students, clergy, and other professionals.

Duties/Responsibilities:

Center Office Management

  • Support the work and mission of the Center for Pastoral Education
  • Provide administrative support to the Director of the Center for Pastoral Education and the Educators within the Center
  • Manage Center for Pastoral Education calendars
  • Organize meetings of the Center for Pastoral Education’s professional staff, advisory boards, and committees
  • Process invoices, expense requests, contracts, check requests
  • Answer Center’s telephone and respond to voicemail and communications and inquiries that come to the Center
  • Interface with other internal JTS departments, including facilities and with external partners to coordinate resources and advance the work of the Center and JTS
  • Interface with outside partners of the Center to coordinate resources and advance the work of the Center outside JTS
  • Track and maintain student records, internships placements, and final presentations of Certificate students
  • Maintain files and collect student data as required by our accreditation organization, ACPE: The Standard for Spiritual Care and Education
  • Proactively use available technology to streamline operations and increase efficiency

Admissions

  • Manage the admissions process for the Center for Pastoral Education to fill approximately 60 CPE intern positions per year, including collecting and managing applications, corresponding with new applicants, scheduling interviews and managing all aspects of the admissions process
  • Craft and manage Contracts and Letters of agreement with students, Contract Educators, and Clinical sites
  • Coordinate site placements with partner organizations

Finance and Development:

  • Collect and maintain accurate program data, student data and other media necessary for reporting
  • Assist with development of grant reports
  • Track the award of stipends and approved reimbursements for Center for Pastoral Education programs
  • Administer budgets of programs and grants, including tracking expenditures, spending projections, soliciting information from program heads

Event planning, production, and implementation:

  • Work with Director to plan and implement public and educational events
  • Oversee mailings, communications, and logistics for special events
  • Reserve internal rooms and locating external spaces
  • Prepare handouts and printed materials and coordinate with Communications Department when necessary
  • Assist with preparations for ACPE Accreditation Site Visits
  • Provides technical support during events and meetings
  • Other related duties as assigned.

Minimum Requirements:

  • Bachelor’s Degree required
  • Minimum 3 years’ experience in an administrative assistant role
  • Technologically savvy, including high proficiency with Microsoft Office, Google Suite, and Zoom, and eager to master additional programs used by JTS
  • Excellent written and verbal communication skills
  • Superb attention to detail
  • Highly organized with the ability to manage multiple priorities
  • Proactive, able to exercise initiative
  • Kind and discreet, particularly in relationship to students
  • Some knowledge of Clinical Pastoral Education preferred but not required
  • Some knowledge of Judaism preferred but not required

About JTS 

The Jewish Theological Seminary (JTS) was founded in 1886. Its mission was to preserve the knowledge and practice of historical Judaism.  Since then, JTS has greatly expanded its mission, creating a beautiful campus and evolving into the prestigious center of Jewish learning it is today. A Jewish university with a world-class faculty and a diverse student body, JTS grants undergraduate, graduate, and professional degrees through its five schools and offers enriching programs for the Jewish community in the United States, Israel, and around the world. 

JTS schools and facilities include the Gershon Kekst Graduate School; The Rabbinical School; H. L. Miller Cantorial School and College of Jewish Music; William Davidson Graduate School of Jewish Education; Albert A. List College of Jewish Studies; several research institutes; lay leadership and professional institutes; community education programs; and the incomparable collections of JTS’s world-renowned Library. 

Over the past year, JTS has embarked on a strategic plan. One of the pillars of the strategic plan adopted is the intention to broaden and strengthen JTS’s historic role as the convenor of multi-disciplinary conversations and studies on matters of crucial concern not only to the Jewish world but beyond it as well.  And the plan lays great emphasis on the importance of disseminating the ideas generated in these convenings to many different audiences in many different forms.  This historic role goes back at least 80 years, to the Institute for Religious and Social Studies and the Conference on Science, Philosophy, and Religion, both of which mobilized scholars, religious leaders, government officials, and journalists to collaborate on tackling issues of the day, among them the value of democracy (in the face of the risen totalitarianism in that time), the role of ritual and symbolism in society, equity in education, and many others.