Notification of Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
1. The right to inspect and review the student's education records at JTS within forty-five (45) days of the day on which JTS receives a request for access. Students should submit to the Registrar or the Dean of their school a written request that identifies the record(s) they wish to inspect. The Registrar or Dean will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar or the Dean to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of any of the student's education records that the student believes is inaccurate or misleading. A student should write the Registrar or the Dean, clearly identify the part of the record he or she wants changed, and specify why it is inaccurate or misleading. If JTS decides not to amend the record as requested by the student, JTS will notify the student of its decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be included in the notice of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
a. Disclosure to school officials with legitimate educational interests does not require consent under FERPA. A school official is a person employed by JTS in an administrative, supervisory, or academic staff position, including law enforcement unit personnel and health staff; a person or company with whom JTS has contracted (such as an attorney, auditor, collection agent or consultant); or a person serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
b. Upon request, JTS discloses educational records without consent to officials of another school in which a student seeks or intends to enroll.
c. JTS may also release information in compliance with a judicial order or pursuant to any lawfully issued subpoena. Before any information is so released, JTS will use its best efforts to notify the student at the student's most recent address as shown in the records maintained by the Registrar. Certain materials may be exempt from disclosure under subpoena, including school official's private notes that are not shared with anyone else, parents' financial information, some medical records, and any letters of recommendation which a student has waived the right to see.
d. In connection with an emergency, JTS may release information from education records to appropriate persons if the knowledge of such information is necessary to protect the health or safety of a student or other person.
e. JTS may release "directory information' without seeking a student's consent under FERPA. Such directory information includes the student's name, local and permanent addresses, home synagogue affiliation (if any), campus email address, local telephone listing, age, date and place of birth, major field of study, participation in officially recognized activities, dates of attendance at JTS, and the particular schools, degree(s), and honor(s) conferred, and their dates, and photos, videos, or electronic images of students taken and maintained by JTS. A student who wishes to have all or part of his/her directory information withheld from release should inform the Registrar's Office in writing, within the first thirty (30) days of each academic year, to limit dissemination of any or all directory information.
4. The right to file a complaint with the US Department of Education concerning alleged failure by JTS to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
US Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605