Administrative Assistant, Communications

Description of the Position:

This Administrative Assistant in the Communications department is an entry-level position with an emphasis on advertising, public relations, web and e-mail marketing.

Duties/Responsibilities:

• Represents the Communications Department as the first point of contact for inquiries - by phone, by e-mail, and in person.
• Schedules all meetings, conference calls and appointments for the Chief Communications Officer, and other members of the Communications Department, when necessary.
• Updates project management software with project updates.
• Retrieves and processes all mail for the department.
• Coordinates invoices and vendor payments with Accounting.
• Supports e-mail marketing efforts.
• Supports website production efforts.
• Supports all social media initiatives.
• Develops press releases and supports media relations efforts as needed.
• Designs internal production projects.
• Performs other administrative job functions as they arise.

Minimum Requirements:

• Bachelor's degree.
• Entry-level position, but experience in media, marketing, design or communications a plus.
• Excellent phone etiquette, communication skills, and a positive attitude.
• Advanced Microsoft Word and intermediate Microsoft Excel skills.